1. About FIAN Zambia

FIAN Zambia is a human rights organisation advancing the right to food in Zambia. FIAN is an affiliate to FIAN International, a global human rights organisation for the right to food since 1986. Since our establishment we have been advocating for the right to food and nutrition. We support grassroots communities and movements in their struggles against right to food violations.

2. Background

FIAN Zambia is currently implementing a project titled “Stronger Together: Supporting Civil Society to advance the right to food for all individuals, households and communities in Zambia.” The project is being supported by the Swedish International Development Corporation Agency (SIDA) through We Effect Zambia.

FIAN Zambia is dedicated to advocating for the right to food within the framework of Economic, Social, and Cultural Rights (ESCRs). To strengthen governance, accountability, and operational efficiency, FIAN Zambia seeks to develop and review its internal policies to align with best practices and legal requirements.

3. Objective of the Consultancy

The primary objective of this consultancy is to review, develop, and update FIAN Zambia organisation policies to ensure they are comprehensive, relevant, and aligned with organizational goals, national legislation, and international human rights standards.

4. Scope of Work

The consultant will be expected to:

Conduct a comprehensive review of FIAN Zambia’s existing policies.
Identify gaps and areas requiring improvement.
Develop and/or update key policies, including but not limited to:
Finance and procedures Manual
Human Resource handbook (Code of Conduct, Employment Contract, Termination letter, health and safety policy, whistleblower, Disciplinary Policy and procedures
Procurement standards and operation procedures
Vehicle policy
Travel policy
Anti corruption policy
Gender policy
Conduct consultations with key staff, board members, and partners of FIAN Zambia.
Provide training and orientation on the newly developed and revised policies.
Develop an implementation framework for policy adherence and compliance.

5. Deliverables

The consultant is expected to provide the following deliverables:

Inception Report – A detailed work plan and methodology outlining the approach to be used in the policy review and time frame.
Reports highlighting gaps in FIAN Zambia policies and recommendations
Situation analysis on similar policies in Zambian NGO’s.

6. Duration and Timeline

The consultancy is expected to be undertaken in maximum 12 weeks from the time of commencement.

7. Qualifications and Experience

The ideal consultant should possess:

A minimum of 5 years of experience in organisation development, experience governance, and organizational processes.
Proven experience in civil society organizations and governmnet organisation.
Strong knowledge of Zambian legal frameworks and international human rights standards.
Experience in organizational development and strategic planning.
Excellent facilitation, research, and writing skills.

8. Application Process

Interested consultants are invited to submit:

A technical proposal detailing their approach, methodology, and work plan.
A financial proposal outlining consultancy fees.
Updated CV(s) demonstrating relevant experience.
At least two references from previous similar assignments

Applications should be sent to fianzambia@fian.org.zm by 27 May 2025, with the subject line: “Consultancy: Review of FIAN policies ”.

9. Payment Terms

Payments will be made in installments based on the achievement of agreed-upon milestones:

10. Contact Information

For inquiries, please contact:

FIAN Zambia

No. 2B Zimbabwe road

Rhodespark, Lusaka.

Phone: 0777 505 228 / 0972 004 700

Email: fianzambia @ fian.org.zm

To apply for this job email your details to fianzambia@gmail.com